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Update March 18, 2013:
The LSC (with the financial support of the LIGO Laboratory) is glad to announce the availability of childcare support for meeting attendees. The support will cover reimbursement of extra childcare expenses incurred by an LSC member in order to attend the meeting in person. There will be a limited number of requests that can be supported, each up to US400. The application will be evaluated by a committe chaired by Marco Cavaglia. If you are interested in this support, please submit a 1/2-page application by end of meeting Friday, March 22, by emailing Marco Cavaglia with the reason for the estimated cost of the childcare arrangements that are needed. There are no restrictions on the gender or nationality of the applicants.
Child care will not be provided directly by the meeting organizers, but the LSC is working to find a way to give child care grants to offset extra expenses incurred by collaborators with children when attending the meeting. More information to be announced. For more information, contact email@example.com.
US Transportation Security Administration's air travel security rules remain in effect.
Getting to Hyatt
The Hyatt Regency Hotel is located above the Bethesda Station on the Red Line of the Washington Metro Rail System. (Metro maps, timetables) The Metro does NOT run all the way though the night. It opens at 5am weekdays (7am weekends) and closes at midnight Sun-Thur (3am Fri-Sat). The fare depends on distance traveled and on time of day. Peak fares are in effect on weekdays from opening to 9:30am, 3-7pm, and on weekends from midnight to closing. Off-peak fares are in effect at all other times. Each traveler needs to have their own paper farecard or SmarTrip card. Farecards and SmarTrip cards can be purchased from machines at any Metro rail station and are reusable and reloadable. Fares given below are for SmarTrip cards; there is a $1 SURCHARGE PER TRIP IF USING A PAPER FARECARD. A SmarTrip card costs $5 for the card itself, so it will save you money if you are going to ride Metro more than 5 times.
Getting there from
Reagan National Airport (DCA) or Union Station:
Metro is almost certainly your best option. Metro directions step-by-step. From Reagan National Airport, the cost is $4.45 (peak hours) or $3.50 (off-peak). From Union Station, the cost is $3.65 (peak hours) or $2.75 (off-peak).
Step-by-step Metro directions from Reagan National Airport:
- Take a Yellow line train towards Ft. Totten or Greenbelt
- Get off at the Gallery Place/Chinatown stop, and switch to a Red Line train towards Shady Grove
- Exit Bethesda Station
Washington Dulles Airport (IAD):
Option 1: Take the Route 5A Metrobus to Rosslyn ($6.00; EXACT cash fare or SmarTrip card required on the bus), then Metro to Bethesda ($3.65 peak hours, $2.75 off-peak). Metro directions step-by-step.
Option 2: Take the Washington Flyer Coach bus to the West Falls Church Metro Station ($10 one-way, $18 round-trip), then Metro to Bethesda ($4.85 peak, $3.50 off-peak). Metro directions step-by-step.
Option 3: Less complicated but more expensive: SuperShuttle ($29 for one passenger, $10 for each additional one) or a taxi (about $55).
Step-by-step Metro directions from Washington Dulles Airport:
After taking EITHER the Route 5A to Rosslyn or the Washington Flyer Coach bus to West Falls Church:
- Take an Orange Line train towards New Carroltown/Largo
- At Metro Center Station, switch to a Red Line train towards Shady Grove
- Exit Bethesda Station
Baltimore/Washington Airport (BWI):
Option 1: SuperShuttle ($37 for one passenger, $12 for each additional) is probably the best balance between convenience and cost.
Option 2: Take the Route B30 Metrobus to Greenbelt ($6.00; EXACT cash fare or SmarTrip card required on the bus), then Metro to Bethesda ($3.65 during peak hours or $2.75 off-peak).
Option 3: Ride the free BWI shuttle to the BWI rail station, take a MARC train (weekdays only, $6.00) or Amtrak ($11, $25, or more) to Washington Union Station, then Metro to Bethesda ($3.65 peak hours, $2.75 off-peak).
Option 4: Taxi ($90 or more).
Meals and Dinner
If you have any special dietary requirements, please add a note about them in the online registration system.
Provided each morning (Mon-Fri) for attendees in the foyer on the conference level.
Lunch: To keep costs down, lunches will NOT be provided in the hotel. You can sample the many restaurants within walking distance.
Tuesday, March 19
American University (located 2 stops away on the Metro)
Appetizers, cash bar. Companions and families welcome.
Wednesday, March 20
Hyatt Regency Hotel
Various foods served, probably enough to be considered dinner.
Internet access will be available throughout the hotel. Please contact Peter Shawhan (firstname.lastname@example.org, +1 301 405 1580) if you have any questions.
In addition to Poster Reception Wednesday, March 20, a Poster Session will be held on Thursday, March 21, afternoon. If you're bringing a poster, please indicate so at the Posters page of the LSC wiki. Please provide your name and a (tentative) title of your poster.
Smithsonian Museums/Monuments/National Mall
All of the Smithsonian museums are free, and open every day. The mall area also includes the National Capitol, and well known monuments such as the Washington and Lincoln Memorials. Take the Red Line train to the Metro Center. You can exit at Metro Center and walk 5 blocks south to the museums, or switch to the Blue/Orange train in the direction of New Carrolton/Largo. Ride 2 more stops to the Smithsonian Station. Map of Smithsonian museums
The Cherry Blossom Festival
The Cherry Blossom Festival starts March 20, and the blooms are supposed to peak March 26. Lots of events in downtown (parades, food, concerts, etc) starting Wednesday, March 20. Walking/biking map and Event Calendar.
Ride the Red Line in the direction of Glenmont 5 stops to the Woodley Park/Zoo exit. The zoo is a 10 minute walk north, up a steep hill, on Wisconsin Ave. Like the museums, the zoo is free.