Subject: LIGO Collaboration Meeting Information
To: LIGO Scientific Collaboration Council and Observers
From: Rainer Weiss, August 6, 1997
Concerning: The LIGO Collaboration meeting at LSU Aug 14-16, 1997.
Enclosed in the e mail are:
1. A note to LIGO Scientific Collaboration Council members
2. The agenda for the meeting,
3. A draft charter for the LIGO Scientific Collaboration (LSC),
4. The revised list of LSC Council Members and Observers.
1. NOTE TO THE LIGO SCIENTIFIC COLLABORATION COUNCIL MEMBERS --------------------------------------------------------------------
The forthcoming meeting is the first of what one hopes will be many meetings of the LIGO Scientific Collaboration. This meeting will by necessity be organizational and provide a means to communicate; a "getting to know each other" meeting.
Part of the function of the meeting is to deal with issues of governance of the Collaboration (our interaction with each other, the interaction with the LIGO Laboratory, the evolution of a publications and presentation policy, etc). During the session on governance, it will be useful to discuss the draft Collaboration Charter and, especially, to raise the questions that need to be resolved but it is not the intention to bring the issues to closure at this meeting. Rather, we will appoint sub-committees, as needed, to draft position papers for consideration by the Collaboration Council at its next meeting. The Collaboration program in data analysis will also be the subject of an entire future meeting. The primary work of this meeting is to continue the evolution of a unified laboratory research program, an activity begun about a year ago, but which now needs to be organized in earnest. The Collaboration will develop and present a position paper to the LIGO PAC and the NSF this October concerning priorities for the research and development program for LIGO. To facilitate this process, it would be useful for a representative of each collaborating group to prepare a presentation for the meeting about the interests and capabilities of the group as well as the needs of the group to carry out its functions. Relevant topics include:
a) the current research program in the group b) the directions for future research c) the level of support required from the funding agency to carry out the proposed program d) the type and level of technical support required from the LIGO Laboratory to carry out the proposed program e) the interests and capabilities in data analysis f) roles the group would play in the initial LIGO detector and the initial data runs g) facilities that could be opened to the collaboration at the group's home institution.
In addition to the member group presentations, it would be helpful for all of us if the work of the development subgroups be discussed. The most active of these has been the one on Suspensions and Isolation Systems (Random Forces) which has been pulled together by David Shoemaker. Eric Gustafson has accepted the role of organizing the development group on Lasers and Optics (Sensing Noise). Finally, Albrecht Rudiger has graciously accepted my urging to organize the group on Interferometer Configurations (sometimes called "advanced detectors").
These development groups will meet on Saturday August 16.
As you all know the LIGO project is currently in an intense construction phase with facilities growing at both Hanford and Livingston at a rate where the project is literally changing its face monthly. In less than a year the project will take delivery of the vacuum system and a similar pace is about to begin in the final design, construction, installation and shakedown of the initial detector. Despite this significant and easily totally consuming activity, it is critical for the success of the science that we look to the future, this is the underlying reason for this and future meetings of the LIGO Scientific Collaboration.
RW
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LIGO SCIENTIFIC COLLABORATION COUNCIL MEETING AGENDA ----------------------------------------------------
LOUISIANA STATE UNIVERSITY AUGUST 14-16, 1997
HOSTS:
Warren Johnson (504-388-5860 Room Nicholson 102A)
William Hamilton (504-388-5860 Room Nicholson 102G)
Meeting Administrative Assistant Karen Richard
504-388-5846 504-388-5855Fax
karen@rouge.phys.lsu.edu
LOCATION:
Department of Physics and Astronomy Louisiana State University, Baton Rouge, LA
Nicholson Rm 129 (Nicholson is adjacent to the LSU Student Union)
Thursday August 14
08:00 Meet at LSU, Nicholson Rm 129 for bus trip to Livingston Site
Livingston High School
11:00 Update on the LIGO Project B. Barish
The view from the National Science Foundation D. Berley
Plans for the Livingston Site M. Coles
Plans for the Hanford Site F. Raab
12:00 Lunch with local Livingston Officials
LSU, Nicholson Rm 129
14:00 Description of the LIGO Laboratory B. Barish/G. Sanders
14:30 Discussion of Draft Collaboration Charter R. Weiss Assignment of drafting sub-committees
Member presentations 15:30 Caltech/MIT Research Program G. Sanders
16:15 GEO Research Program J. Hough, A. Rudiger
16:45 Stanford University Research Program E. Gustafson, J. How 17:15 JILA Research Program R.T.Stebbins, J. Giaime
17:45 End for the day
19:00 Supper at JUBAN'S (near Comfort Inn)
Friday August 15 LSU, Nicholson Rm 129
08:30 University of Florida Research Program D. Tanner
09:00 Louisiana State University Research Program W. Johnson
09:30 Syracuse University Research Program P. Saulson
10:00 University of Oregon Research Program J. Brau
10:30 Break
10:45 Pennsylvania State University Research Program G. Gonzalez
11:15 Caltech Experimental Gravitation Research Program R. Drever
11:45 Eastern Michigan State University Research Program Z. Wu
12:15 Lunch at LSU Faculty Club
13.30 University of Michigan Research Program R. Gustafson
14:00 University of Wisconsin @ Milwaukee Research Program B. Allen
14:30 Caltech Theory Group Research Program K. Thorne
15:00 Break
15:15 Suspension and Isolation Development Group D. Shoemaker
15:45 Lasers and Optics Development Group E. Gustafson
16:15 Interferometer Configurations Development Group A. Rudiger
16:45 Meeting Summary: action items, next meeting R. Weiss
17:30 Meeting ends
18:00 Supper meeting of the Collaboration Executive Committee
Saturday August 16 LSU
09:00 Meeting of the Lasers and Optics Development Group Nicholson 129
09:00 Meeting of the Interferometer Configuration Development Group Nicholson ? 10:30 Meeting of the Suspensions and Isolation Systems Development Group Nicholson 129
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DRAFT FOR DISCUSSION AT COLLABORATION MEETING AUGUST 14,15 1997 MEETING AT LSU
LIGO SCIENTIFIC COLLABORATION CHARTER
The purpose of the charter is to establish the functions and organizational structure of the LIGO Scientific Collaboration (LSC), to identify its reponsibilities and to set guidelines for the role the Collaboration will play in the scientific research and operation of the LIGO project and the release of the scientific results.
FUNCTIONS OF THE COLLABORATION
1. Research and Technical Development
The LSC proposes and presents the case for the scientific research, organizes the development effort, and its members carry out the scientific program of LIGO. The process is coordinated with the LIGO Laboratory. The LSC performs the following functions:
a) determines the scientific needs of the project,
b) sets priorities for the research and development,
c) advises the funding agency and the LIGO Laboratory on the level of effort required to support the various elements of the research program,
d) makes the scientific case for the program at the LIGO Program Advisory Committee and at the funding agencies.
2. LIGO Scientific Operations
The LSC advises the LIGO Laboratory on the scientific tradeoffs in the operations:
a) the optimization of the scientific returns in the operation of the LIGO Laboratory facilities,
b) the relative distribution of observing and development time in the long baseline system,
c) the priorities for improvements in the LIGO facilities,
d) the timing and readiness of major instrumentation changes in the long baseline system.
3. Publications Policy and Data Analysis
The LSC establishes the publication and presentation policy for the LIGO Project by:
a) writing a publications and presentation policy document,
b) maintaining a clearing house for proposed publications and PhD thesis research involving LIGO data,
c) appointing an editorial board to foster the development as well as to maintain the scientific integrity of publication of results derived from LIGO data.
d) providing the forum for the discussion, debate and the resolution of the major scientific findings of the project leading to the publication of the LIGO scientific results.
ORGANIZATIONAL STRUCTURE OF THE COLLABORATION
1. Collaboration Council
1.1 The Collaboration will be governed by the Collaboration Council. The Council has the responsibility to vote on the Collaboration policies and directions.
1.2 The Collaboration Council membership will be determined by each member institution. The number of Council members per institution is calculated by summing the full time equivalent scientists, senior engineers and PhD candidates in the group at the collaborating institution, dividing by 5 and adding 1. The Council membership will be reconsidered every six months.
1.3 The MOU, the program for the collaboration and the institutional membership of each collaborating group will be reviewed by the Collaboration Council every year.
1.4 Proposals for membership in the collaboration will be made by institutions to the Collaboration Council and the Laboratory. The proposed collaborative program and roles will be presented to the Collaboration Council which needs to approve the new membership by a 2/3 majority vote. The MOU with the collaborating institution will be made with the LIGO Laboratory.
(The intent is the following. The financial arrangements for the collaboration participation will continue to be made directly between the individual institutions and the funding agencies. The formal arrangement of the collaborating institution with the project will continue to be made in MOU between the LIGO Laboratory and the institution. However, with the formation of the collaboration, the scope and nature of the collaborative work and the roles the members play in the collaboration requires the concurrence of the Collaboration Council.)
2. Spokesperson for the Collaboration
2.1 The Collaboration Council will elect a Spokesperson to serve for 2 years.
2.2 The Spokesperson will represent the Collaboration at the LIGO Program Advisory Committee and in formal Presentations to the funding agencies. He (She) will be an observer on the LIGO Laboratory Executive Committee.
2.3 The Spokesperson will form an executive committee to facilitate Collaboration functions and nominate, for vote by the Collaboration Council, individuals to carry out specific responsibilities. It is anticipated that most Collaboration functions (ie, development groups for the research program, data analysis strategies and validation, etc) will be discussed and developed in smaller subgroups with their own leadership and then conclusions brought to the Collaboration Council for final discussion and vote.
2.4 The Spokesperson will bring all major issues to the Collaboration Council for vote at regularly scheduled meetings of the Collaboration. The rate of meetings depends on the urgency but will at the minimum be two meetings per year.
3. Publications and Release of Scientific Results
(The Spokesperson will convene a subcommittee of the Collaboration Council to write a Publications and Presentations policy to be discussed at the second meeting of the Collaboration.)
3.1 The Collaboration Council will elect a 3 member editorial board to act as a clearing house for proposals to write papers and to carry out PhD research using LIGO data. The editorial board will appoint members of the collaboration to guide the development of LIGO publications.
4. Relation to the LIGO Laboratory Directorate
4.1 The Collaboration will report regularly to the LIGO Laboratory Directorate and the LIGO Program Advisory Committee.
4.2 The Collaboration research program and technical projects will be brought to the LIGO Laboratory Directorate for final approval.
4.3 Publication and presentation of major new physics results and astrophysical observations will be made in concurrence with the LIGO Laboratory Directorate.
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4. LIST OF MEMBERS AND OBSERVERS LIGO
Scientific Collaboration (LSC) Council: Members and Observers
Bruce Allen Department of Physics University of Wisconsin PO Box 413 Milwaukee, WI 53201
414-229-6439 Fax 414-229-5589
ballen@dirac.phys.uwm.edu
Barry Barish California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-295-3853 Fax 626-793-9594
barish_b@ligo.caltech.edu
David Berley (OBSERVER) National Science Foundation 1401 Wilson Blvd Arlington, VA 22230
703-306-1892 Fax 703-306-0566 dberley@nsf.gov
Kent Blackburn California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena. CA 91125
626-395-3185 Fax 626-304-9834
blackburn_k@ligo.caltech.edu
Rolf Bork California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-3182 Fax 626-577-0424
bork_r@ligo.caltech.edu
Vladimir Braginsky Department of Physics Moscow State University Moscow 119899 Russia
07-095-147-62-25
brag@mol.phys.msu.su
Jim Brau Department of Physics University of Oregon Eugene, Oregon 97403-5203
541-346-4766 541-683-4278 Fax 541-346-5217
jimbrau@bovine.uoregon.edu
Jordan Camp California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-2190 Fax 626-304-9834
camp_j@ligo.caltech.edu
Mark Coles LIGO Livingston Observatory
1200 E. California Blvd M/S 18-34 Pasadena, California 91125
PO Box 940 Livingston, LA 70754
504-686-1505 626-395-2039 Fax 504-686-7189 Fax 626-577-0424
coles@ligo.caltech.edu
Dennis Coyne California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-2034 Fax 626-304-9834
coyne_d@ligo.caltech.edu
Ronald Drever California Institute of Technology 1200 E. California Blvd M/S 130-33 Pasadena, CA 91125
626-395-4291 Fax 626-304-9834
rdrever@caltech.edu
Lee Samuel Finn Department of Physics Northwestern University Evanston, Il 60208
847-491-4568 Fax 847-491-3135
lsf@marlowe.astro.nwu.edu
Peter Fritschel 20B145 MIT Cambridge, Mass 02139
617-253-8153 Fax 617-253-7014
pf@tristan.mit.edu
Masa-Katsu Fujimoto (OBSERVER) TAMA Project National Astronomical Observatory +81-422-34-3622 fax+81-422-34-3793
fujimoto@gravity.mtk.nao.ac.jp
Joseph Giaime (OBSERVER) JILA Campus Box #440 University of Colorado Boulder, Colorado 80309-0440
303-492-0448 Fax 303-492-5235
giaime@jila02.colorado.edu
Gabriela Gonzalez Department of Physics 20B145 Eberly College of Science MIT The Pennsylvania State University Cambridge, Mass 02139 104 Davey Laboratory University Park, PA 16802-6300
814-863-0108 617-253-6410 Fax 814-865-3604 Fax 617-253-7014
gonzalez@phys.psu.edu gg@tristan.mit.edu
Eric Gustafson Department of Applied Physics Ginzton Labs Stanford University Stanford CA 94305-4085
650-725-2159 650-326-6177 Fax 650-723-2666
gustaf@ee.stanford.edu
Richard Gustafson Department of Physics Randall Laboratory University of Michigan 500 E. University Ave Ann Arbor, MI 48109-1120
313-936-0812 626-395-3303 313-764-9500 Fax 626-304-9834 Fax 313-936-1817
gustafson@mich.physics.lsa.umich.edu gustafso@ligo.caltech.edu
Jim Hough Department of Physics and Astronomy Kelvin Building University of Glasgow G128QG, United Kingdom
011-44-141-339-8855 Fax 011-44-141-330-5881
J.Hough@physics.gla.ac.uk
Jonathan How Department of Aeronautics and Astronautics Durand Lab Stanford University Stanford, CA 94305-4085
650-723-4432 Fax 650-725-3377
howjo@sun-valley.stanford.edu
Warren Johnson Department of Physics and Astronomy Louisiana State University Baton Rouge, LA 70803
504-388-5847 504-388-5860 Fax 504-388-5855
johnson@phgrav.phys.lsu.edu
Arthur Komar (OBSERVER) National Science Foundation 1401 Wilson Blvd Arlington, VA 22230
703-306-1899 Fax 703-306-0566
akomar@nsf.gov
Albert Lazzarini California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-8444 Fax 626-304-9834
lazzarini_a@ligo.caltech.edu
Ken Libbrecht California Institute of Technology 1200 E. California Blvd M/S 264-33 Pasadena, CA 91125
626-395-3722 Fax 626-304-9834
kgl@sundog.caltech.edu
Jean-Alain Marck (OBSERVER) VIRGO Project D.A.R.C. Observatoire de Paris-Meudon 92190 Meudon (France)
011-33-1-45-07-7582 fax 011-33-1-45-07-7871
marck@obspm.fr
David McClelland (OBSERVER)
David.McClelland@anu.edu.au
Guenakh Mitselmakher Physics Department University of Florida Gainesville, Florida 32611
352-392-5703 Fax 352-392-8863
mitselmakher@phys.ufl.edu
Benoit Mours (OBSERVER) L.A.P.P
mours@lapp.in2p3.fr
Tom Prince California Institute of Technology 1200 E. California Blvd M/S 220-47 Pasadena, CA 91125
626-395-6605 Fax 626-449-8676
prince@loki.srl.caltech.edu
Fred Raab LIGO Hanford Observatory c/o Fluor Daniel PO Box 1970 M/S S9-02 Richland, WA 99352
509-372-2487 Fax 509-372-2178
fjr@ligo.caltech.edu
Albrecht Rudiger Max Planck Institut fur Quantenoptik Hans Kopferman Strasse 1D-85748 Garching, Germany
011-49-89-32905-265 Fax 011-49-89-32905-200
atr@mpq.mpg.de
Peter Saulson Department of Physics Syracuse University Syracuse, New York 13244-1130
315-443-5994 Fax 315-443-9103
saulson@suhep.phy.syr.edu
Gary Sanders California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-2997 Fax 626-304-9834
sanders_g@ligo.caltech.edu
Rick Savage LIGO Hanford Observatory 1200 E. California Blvd c/o Fluor Daniel M/S 18-34 PO Box 1970 Pasadena, California 91125 M/S S9-02 Richland, WA 99352
509-372-2325 626-395-2122 Fax 509-372-2178 Fax 626-304-9834
rick@ligo.caltech.edu
David Shoemaker 20B145 MIT Cambridge, Mass 02139
617-253-6411 Fax 617-253-7014
dhs@tristan.mit.edu
Robin T Stebbins JILA Campus Box #440 University of Colorado Boulder, Colorado 80309-0440
303-492-1446 303-492-7760 303-492-1412 Fax 303-492-5235
stebbins@jila.colorado.edu
David Tanner Physics Department University of Florida Gainesville, Florida 32611
352-392-4718
tanner@phys.ufl.edu
Kip Thorne California Institute of Technology 1200 E. California Blvd M/S 130-33 Pasadena, CA 91125
626-395-4598 Fax 626-796-5675
kip@tapir.caltech.edu
Stan Whitcomb California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-2131 Fax 626-304-9834
stan@ligo.caltech.edu
Rainer Weiss 20B145 MIT Cambridge, Mass 02139
617-253-3527 Fax 617-253-7014
weiss@tristan.mit.edu
Zhouling Wu Experimental Laser Physics Lab 303 Strong Hall Department of Physics and Astronomy Eastern Michigan University Ypsilanti, MI 48197
313-487-8796 Fax 313-487-0989
phy_wu@online.emich.edu
Hiro Yamamoto California Institute of Technology 1200 E. California Blvd M/S 18-34 Pasadena, CA 91125
626-395-8467 Fax 626-304-9834
yamamoto_h@ligo.caltech.edu
Michael Zucker 20B145 MIT Cambridge, Mass 02139
617-253-8070 Fax 617-253-7014
mike@tristan.mit.edu